Alcott Elementary 2.8.3. PTSA Standing Rules

Standing rules are the specific conditions or rules a PTSA local unit chooses to impose upon itself within the scope of The Washington State PTA (WSPTA) Uniform Bylaws. Standing rules cannot be in conflict with the WSPTA Uniform Bylaws. While the WSPTA Uniform Bylaws define a local PTA unit or council’s relationship with the Washington State PTA, standing rules give identity to and define each PTA or PTSA and its relationship with its members. Standing rules can be amended at any time by a vote of the general membership. If the membership has been given proper notice prior to the date of the meeting of the intended change, then the change can be approved by a majority vote of the members present; if no notice was given prior to the meeting, a 2/3 vote of the members present is required if a quorum has been established.

The Standing Rules proposed on June 14, 2018 are:

1. The name of this unit shall be Louisa May Alcott PTSA, Local Unit No. 2.8.3.

2. This PTSA serves the students, staff and community of Louisa May Alcott Elementary.

3. This PTSA is registered with the Secretary of State under the Charitable Solicitations Act and is a 501(c) (3) non-profit corporation. The treasurer is responsible for filing the annual registration.

4. The IRS recognized this unit as a nonprofit tax-exempt organization under section 501(c) (3) of the Internal Revenue Code on September 2, 1986. The unit’s employer identification number is held by the Treasurer.

5. The federal tax return for a fiscal year (July 1-June 30th) is due the following November 15th. The Treasurer is responsible for filing the applicable tax return prior to November 15th and for providing a copy to the Board of Directors no later than November 1st.

6. The Washington State PTA is the registered agent of this PTSA.

7. Membership is open to all parents, teachers, staff, grandparents, guardians, students, community members and any other person that supports and encourages the purpose of the Louisa May Alcott PTSA without discrimination.

8. The Students of Louisa May Alcott shall be considered honorary members of this unit without voice, vote or privilege of holding office.

9. The membership service fees of this local unit shall be $15 for individual membership, $25 for dual membership, and $10 for Alcott Staff. Community membership for an individual without a student at the school is $15.

10. The elected officers of this unit are President, Vice-President, Secretary and Treasurer. Officers are elected no later than April 30 for a term of one year that runs from July 1-June 30 and no person shall serve in the same office for more than two (2) consecutive terms and no person is obligated to continue their position into a second year of service.

11. Any elected position may be held jointly by 2 people. Each co-position is entitled to (1) vote per position at a board of director’s meeting with the individual holders rotating privileges. The Secretary will record in the Minutes which co-officer is actively serving in their respective role during the board meeting.

12. The President, Vice-President, Treasurer and Secretary will be expected to attend an approved training per Article 5, Section 2(a) of the WSPTA Uniform Bylaws. These officers make up the Executive Committee. At least one elected officer is expected to attend PTA and the Law.

13. The Board of Directors of the Alcott PTSA shall consist of the elected officers, the Principal and Staff Representative and the Directors of the following committees: Director of Advocacy, Director of Communications, Director of Family Events, Director of Fundraising, Director of Outreach, Director of Legislative Affairs, Director of Student Activities, Director of Membership, and Director of Volunteers. The Board of Directors will meet monthly on a date and time to be determined by the Board. Quorum for a Board of Directors meeting is half the number of filled positions plus one. Remote voting for Board of Directors meetings is permitted. All Board members must be PTSA members in good standing. The Principal and Staff Representative(s) shall be considered ex-officio members with a voice but no vote.

14. General membership meetings of this unit shall be held on the second Thursday of the month unless otherwise indicated. There shall be at least three general membership (3) meetings during the year to conduct business, adopt the budget, approve the standing rules, elect the nominating committee, and elect the executive committee. A Quorum for a general membership meeting shall be no less than ten (10) members.

15. A position shall be declared vacant if an elected officer or appointed Board Member is absent from three (3) meetings, unless excused by the presiding officer.

16. The Nominating Committee shall be comprised of at least 3 individuals and two alternates. The Nominating Committee shall be elected no later than January 30. Members of the Nominating Committee shall not serve two consecutive terms unless approved by the general membership.

17. Alcott PTSA shall approve the annual operating budget prior to July 1st of each year and reexamine it in the fall of the new school year.

18. The Board of Directors has authority to reallocate up to $1,500 budgeted for one purpose to another purpose.

19. A legal documents notebook is maintained by the Secretary. The PTSA shall conduct a financial review of its books and records in January of each year in addition to the required financial review at the close of the fiscal year. A financial review committee shall consist of a minimum of three (3) members and shall be appointed by the President. A Financial Review can also be conducted by a qualified accountant. The treasurer shall close the books on June 30th and submit the books and records for financial review. The financial review committee shall not include people who were authorized to sign or individuals living within the same household as those authorized to sign on the bank account for the period being reviewed. No member shall serve on the financial review committee for more than two (2) consecutive years.

20. The WSPTA Uniform Bylaws require two (2) signatures on each PTSA check and contracts. The signers on the account shall be the President, Vice President, Secretary and Treasurer. No two signors can reside in the same household.

21. A non-signor must review and sign the monthly bank statement. The non-signor must be a PTSA member and will be appointed by the Board of Directors.

22. All reimbursement requests for authorized expenses must include a receipt and be submitted to the Treasurer within 60 days of purchase. All requests for reimbursement must be received by the last day of school or they will be considered a donation to the Alcott PTSA.

23. Golden Acorn awards, Outstanding Educator Award, Outstanding Advocate award, Outreach Champion award, and Alcott volunteer SPLASH Awards will be given when appropriate. A committee appointed by the President shall select the recipient(s).

24. Voting delegates to the Lake Washington PTSA Council, shall be the President and two or three additional authorized delegates, for a total of four delegates per local unit, only two of whom may be represented by alternates.

25. This unit shall have one (1) vote for the Service Area Vice President, which shall be decided by the Executive Committee and voted on by the Board of Directors.

26. The voting delegates to the annual WSPTA Convention shall be determined by the President.

27. The voting delegates to the WSPTA Legislative Assembly shall be determined in the following order. Legislative chair, President, Vice President, Secretary, Treasurer. The Board of Directors shall determine the number of delegates to be funded by the PTSA.

28. The PTSA will charge a 5% fee for any cancellations of registrations for After School Activities. This fee does not apply when classes are cancelled due to insufficient class sizes. This fee does not include cancellation fees assessed by the provider of the after school activity.

29. The President shall keep a record of all online account information and passwords.

 

 

 

last updated 08/17/2018

ALCOTT ELEMENTARY 2.8.3. PTSA STANDING RULES

Standing rules are the specific conditions or rules a PTSA local unit chooses to impose upon itself within

the scope of The Washington State PTA (WSPTA) Uniform Bylaws. Standing rules cannot be in conflict

with the WSPTA Uniform Bylaws. While the WSPTA Uniform Bylaws define a local PTA unit or council’s

relationship with the Washington State PTA, standing rules give identity to and define each PTA or PTSA

and its relationship with its members. Standing rules can be amended at any time by a vote of the

general membership. If the membership has been given proper notice prior to the date of the meeting

of the intended change, then the change can be approved by a majority vote of the members present; if

no notice was given prior to the meeting, a 2/3 vote of the members present is required if a quorum has

been established.

The Standing Rules approved on ___________are:

1. The name of this unit shall be Louisa May Alcott PTSA, Local Unit No. 2.8.3.

2. This PTSA serves the students, staff and community of Louisa May Alcott Elementary.

3. This PTSA is registered with the Secretary of State under the Charitable Solicitations Act and is a

501 (c )(3) non-profit corporation. The treasurer is responsible for filing the annual registration.

4. The IRS recognized this unit as a nonprofit tax-exempt organization under section 501(c) (3) of

the Internal Revenue Code on September 2, 1986. The unit’s employer identification number is

held by the Treasurer.

5. The federal tax return for a fiscal year (July 1-June 30th) is due the following November 15th. The

Treasurer is responsible for filing the applicable tax return prior to November 15th. and provide a

copy to the Board of Directors no later than November 1st.

6. The Washington State PTA is the registered agent of this PTSA.

7. Membership is open to all parents, teachers, staff, grandparents, guardians, students,

community members and any other person that supports and encourages the purpose of the

Louisa May Alcott PTSA without discrimination.

8. The Students of Louisa May Alcott shall be considered honorary members of this unit without

voice, vote or privilege of holding office.

9. The membership service fees of this local unit shall be $10 for individual membership, $20 for

dual membership, and $8.25 for Alcott Staff. Community membership of an individual without a

student at the school is $10.00

10. The elected officers of this unit are President, Vice-President, Secretary and Treasurer. Officers

are elected no later than April 30 for a term of one year that runs from July 1-June 30 and no

person shall serve in the same office for more than two (2) consecutive terms and no person is

obligated to continue their position into a second year of service.

11. Any elected position with the exception of the Treasurer, may be held jointly by 2 people. Each

co-position is entitled to (1) vote per position at a board of director’s meeting with the

individual holders rotating privileges. The Secretary will record in the Minutes which co-officer

is actively serving in their respective role during the board meeting.

12. The President, Vice-President, Treasurer and Secretary will be expected to attend an approved

training per Article 5, Section 2(a) of the WSPTA Uniform Bylaws. These officers make up the

Executive Committee. At least one elected officer is expected to attend PTA and the Law.

13. The Board of Directors of the Alcott PTSA shall consist of the elected officers, the Principal and

Staff Representative and the Directors of the following committees: Director of Advocacy,

Director of Communications, Director of Family Events, Director of Fundraising, Director of

Outreach, Director of Legislative Affairs, Director of Student Activities, Director of Membership,

Director of Volunteers. The Board of Directors will meet monthly on a date and time to be

determined by the Board. Quorum for a Board of Directors meeting is half the number of filled

positions plus 1. Remote voting for Board of Directors meetings is permitted. All Board

members must be PTSA members in good standing. The Principal and Staff Representative(s)

shall be considered ex-officio members with a voice but no vote.

14. General membership meetings of this unit shall be held on the second Thursday of the month

unless otherwise indicated. There shall be at least three general membership (3) meetings

during the year to conduct business, adopt the budget, approve the standing rules, elect the

nominating committee, and elect the executive committee. A Quorum for a general

membership meeting shall be no less than ten (10) members.

15. A position shall be declared vacant if an elected officer or appointed Board Member is absent

from three (3) meetings, unless excused by the presiding officer.

16. The Nominating Committee shall be comprised of at least 3 individuals and two alternates. The

Nominating Committee shall be elected no later than January 30. Members of the Nominating

Committee shall not serve two consecutive terms unless approved by the general membership.

17. Alcott PTSA shall approve the annual operating budget prior to July 1st of each year and

reexamine it in the fall of the new school year.

18. The Board of Directors has authority to reallocate up to $1,500 budgeted for one purpose to

another purpose.

19. A legal documents notebook is maintained by the Secretary. The PTSA shall conduct a financial

review of its books and records in January of each year in addition to the required financial

review at the close of the fiscal year. A financial review committee shall consist of a minimum of

three (3) members and shall be appointed by the President. A Financial Review can also be

conducted by a qualified accountant. The treasurer shall close the books on June 30th and

submit the books and records for financial review. The financial review committee shall not

include people who were authorized to sign or individuals living within the same household as

those authorized to sign on the bank account for the period being reviewed. No member shall

serve on the financial review committee for more than two (2) consecutive years.

20. The WSPTA Uniform Bylaws require two (2) signatures on each PTSA check and contracts. The

signers on the account shall be the President, Vice President, Secretary and Treasurer. No two

signors can reside in the same household.

21. A non-signor must review and sign the monthly bank statement. The non-signor must be a PTSA

member and will be appointed by the Board of Directors.

22. All reimbursement requests for authorized expenses must include a receipt and be submitted to

the Treasurer within 60 days of purchase. All requests for reimbursement must be received by

the last day of school or they will be considered a donation to the Alcott PTSA.

23. Two Golden Acorn awards, one Outstanding Educator Award, one Outstanding Advocate award

and one Outreach Champion award shall be given when appropriate. Up to four (4) Alcott

volunteer SPLASH Awards will be given when appropriate. A committee appointed by the

President shall select the recieipient(s).

24. Voting delegates to the Lake Washington PTSA Council, shall be the President and two or three

additional authorized delegates, for a total of four delegates per local unit, only two of whom

may be represented by alternates.

25. This unit shall have one (1) vote for the Service Area Vice President, which shall be decided by

the Executive Committee and voted on by the Board of Directors.

26. The voting delegates to the annual WSPTA Convention shall be determined by the President.

27. The voting delegates to the WSPTA Legislative Assembly shall be determined in the following

order. Legislative chair, President, Vice President, Secretary, Treasurer. The Board of Directors

shall determine the number of delegates to be funded by the PTSA.