Roles 

Responsibility 

Time Commitment 

President/ Co-President 

While the PTSA President provides leadership and support to the Executive Board, Chairpersons, volunteers and our school community, the PTSA President also presides at all PTSA meetings, makes appointments as necessary to positions and committees, and are an ex-officio member of all committees. The PTSA President also communicates regularly with the school principal and the administrative staff, internally communicates information important to PTSA programs, and attends or sends representatives to the Lake Washington PTSA Council meetings and state workshops. This position requires a presence at school and a reasonable number of PTSA functions.

Oversees the following committees: 

  1.  Financial Review Committee
  2. Awards Committee
  3. Nominating Committee

Approx. 10 hrs/week; Lot of work can be done from home over emails. 

Hours spent ranges throughout the year and with the president’s leadership style. This position can be held by just one person, or two people can share the position as co-presidents. 

Vice-President 

The Vice President assists the President in all roles and steps in as needed to ensure all positions, committees and events are functioning and successful. This position attends all PTSA meetings and internal school administrative meetings. If needed the Vice President could preside over all PTSA meetings. The Vice President should consider this as a learning opportunity to step into the President role following term limits.

Once a month Board Meeting

Hours vary throughout the year depending on the need from the President, other board members and committees

Secretary 

The Secretary provides the vital record keeping functions for the PTSA. They attend and record minutes for both Boards meetings and General PTSA meetings, submit minutes for approval, handle correspondence regarding any PTSA meetings and keeps attendance records. They also maintain the legal documents and the permanent record files. This position is perfect for someone who is very organized, enjoys writing, and has the ability to summarize well.   

Once a month Board Meeting

2-5 hrs per month (including Board meetings and General PTSA meetings) 

Treasurer 

The Treasurer deposits and disburses dues & funds, prepares a monthly Treasurer's report, prepares mid-year and end-of year summaries and is responsible for all required government paperwork. The treasurer is also responsible for keeping all financial records and for presenting them to a yearly audit committee.

Basic bookkeeping experience is very helpful.

Once a month Board Meeting

Approx. 6 - 8 hrs per week 

Director of Membership

- recruits members in the fall through email communication, social in person events, marketing campaign materials and more;

- manages the online school directory;

- hosts the General Membership meetings

- ensures state upload of membership information;

Oversees the following committees:

  1. Yearbook 
  2. Family and Community Engagement

Varies throughout the year;

higher workload at the beginning of school year; 

Approx. 2-4 hrs per week

Director of Advocacy

- work closely with the Lake Washington PTSA council and Alcott to facilitate active participation in the legislative process and all levels of government and administration;

- attend Legislative Assembly and Focus Day; 

- seek opportunities to educate Alcott PTSA members about the advocacy process, issues relevant to children, and advocacy opportunities;

- encourage and facilitate members to submit issues and/or resolutions for WSPTA legislative platform as interest allows

- Facilitate relationship development with state legislators and other community leaders involved in education policy;

- work with the district and school to support and educate the Alcott learning community about local levies and bonds;

Oversees the following committees: 

  1.  Pantry Packs
  2. Special Needs
  3. Emergency Preparedness
 

Director of Enrichment

- helps bring rewarding experiences to our children outside the classroom;

Oversees the following committees:

  1.  Reflections
  2. Math Challenge
  3. YMCA Afternoon Enrichment
  4. Running and Cup Stacking Clubs

Hours vary throughout the year;

Approx. 1-2 hrs per week

Director of Fundraising

coming soon 

 

Director of Communications

- oversees all aspects of communication with school and community;

- manages all branding and marketing efforts;

- manages communication materials (print and  digital)

Oversees the following committees: 

  1. Newsletter
  2. Website
  3. Social Media
  4. Reader Board
  5. Bulletin Board

2-4 hours every week, more when covering committee work; higher workload at school year start

Director of Volunteers

coming soon 

 

Director of Family Events

coming soon

 

Budget Committee Chair

coming soon

 

Yearbook Chair

coming soon

 

Family and Community Engagement Chair 

coming soon 

 

Pantry Packs Chair

coming soon

 

Special Needs Chair

coming soon

 

Emergency Preparedness Chair

coming soon 

 

Sustainability Chair

coming soon 

 

Reflections Chair

coming soon 

 

Math Challenge Chair

coming soon 

 

YMCA Chair

coming soon 

 

Orca Fun(d) Run Chair

coming soon 

 

Spirit Wear Chair

coming soon 

 

Orca Savers Chair

coming soon 

 

Sporting Events Chair

coming soon

 

Reader Board Chair

coming soon 

 

Website Chair

coming soon

 

Newsletter & Social Media Chair

coming soon 

 

Bulletin Board Chair

coming soon 

 

Vision & Hearing Screening Day Chair

coming soon

 

Picture Day Chair

coming soon 

 

Staff Appreciation Week Chair

coming soon 

 

Back to School Bash Chair

coming soon 

 

Egg Drop Chair

Manage the organization of this annual event. Communicate with school leadership about event logistics. Review rules and guidelines for event. Work with Communications team to market event. Work with Volunteers team to organize event volunteers. Lead and manage event set up and execution.

Approx. 4 hours spread out in months leading up to event. 

Day of event - approx. 5 hrs.

International Culture Night Chair

coming soon

 

Science Fair Chair

coming soon 

 

Family Movie Nights Chair

coming soon 

 

Family Math Night Chair

coming soon

 

End of Year Party Chair

coming soon